What Is a DDQ and How to Complete It More Efficiently

If you’ve been hit with a flood of vendor security questionnaires lately, you’re not alone.
They’re long, they’re repetitive, and they’re slowing deals down.

Most teams don’t have time to waste on copying old answers into new forms. But when due diligence is on the line, you can’t afford to get it wrong either.

This post breaks down what a DDQ actually is, why they take so much time, and how to respond faster—with way less stress.

First Off: What Is a DDQ?

A Due Diligence Questionnaire (DDQ) is a comprehensive document sent by prospective clients to evaluate a vendor’s risk posture.
It typically covers areas such as:

• Data security policies
• Regulatory compliance (SOC 2, HIPAA, GDPR, etc.)
• Business continuity and disaster recovery protocols
• Technical architecture and system security controls

If you’ve heard the term vendor security questionnaire, it’s essentially synonymous. The two are often used interchangeably across industries.

Why DDQs Take So Long

Most DDQs aren’t short. They run 100+ questions—some even top 200, especially in finance, healthcare, or enterprise tech.

The problem? Every questionnaire needs input from security, legal, and IT. And that means:

• Chasing down subject matter experts
• Digging through old documents
• Copying answers
• Tweaking language
• Double-checking everything for accuracy

The result?

• Teams lose hours—sometimes days—on repetitive work
• Answers get outdated or inconsistent
• Sales cycles stall
• People burn out

And if it’s rushed? You might miss something.
Or worse—promise something you can’t deliver.

What “Optimized for DDQ” Really Means

Being optimized for DDQ means your team can answer faster, with less back-and-forth.

You’re not reinventing the wheel every time—you’ve got a system.
It’s not just about saving time—it’s about doing it right, every time, without the scramble.

How Software Can Help

Modern due diligence questionnaire software—like Iris—makes a huge difference.

Here’s how teams are using it to complete DDQs way faster:

• Smart content reuse – Past answers live in one place, easy to find and update
• AI-powered matching – Suggested responses surface automatically, based on the question
• Built-in collaboration – Route questions to the right people, no email chains
• Customization tools – Tailor responses to match the client’s tone or industry

And when you bring in something like Phoenix (Iris’s built-in co-pilot)?
Now you’ve got help writing, refining, and checking for gaps—without losing control.

The Bottom Line

Due diligence questionnaires aren’t going anywhere.
In fact, they’re becoming more rigorous and more frequent—especially as security and compliance expectations increase across industries.

That’s why forward-thinking teams are evolving their approach.

Not by scaling headcount. Not by rushing through submissions.
But by implementing smart, structured systems that scale with demand and reduce friction—without sacrificing quality.

Want to learn more about how Iris can help you scale your DDQ process?

Schedule a demo

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